RECEIPT CONTROL FORM (FOOD ENTRANCE CONTROL RECORD)

Month / Year : ....................................... / 20.......

Suitable Cooling (°C) Time Product and Brand Supplier Company Vehicle Packaging Label Batch Number Prod. Date Exp. Date Product Temperature (°C) Visual Inspection Day Conditional Acceptance Rejection Explanation / Corrective Action Signature

INSTRUCTIONS

  • The cleanliness inside and outside of the delivery vehicle is checked. Vehicles used for food transport should not be used for other purposes and must be cleaned regularly. It is ensured that the same type of product group is transported in the same vehicle and that there is no cross-contamination during transport.
  • The personal hygiene compliance of the personnel responsible for shipment is checked.
  • The expiration date / recommended consumption date and shelf life of the products must be checked. Products that are expired or approaching expiration, or exceed a quality standard limit (such as not accepting products with more than 1/3 of their shelf life passed) are rejected.
  • Temperature control must be performed. Cold-stored foods should be delivered at +4 °C (maximum +8 °C), frozen foods at -18 °C (maximum -15 °C).
  • Products with packaging defects, tears, dents, damaged packaging, swelling/bulging, vacuum loss, or physical abnormalities in color, smell, or shape are rejected.
  • Some products are randomly selected and opened to check the quality, content, and contamination of the food.
  • It is checked whether the foods have appropriate label information.
  • Products that do not comply with food safety and specified raw material characteristics are rejected.
  • For accepted foods, a label indicating the entry date is printed, and product name, production/expiration dates, production permit, packaging suitability, batch number, temperature, and other information are recorded.

For more detailed information, see the HACCP – Food Safety Book, Goods Acceptance section.

OBJECTIVE

The aim is to control and record the products arriving at the facility; all procedures are documented.

DEFINITIONS

  • Month/Year: The month and year when the measurement and/or control is performed.
  • Day: The day when the measurement and control is performed.
  • Time: The time when goods acceptance is performed.
  • Product: The name of the product being inspected during goods acceptance.
  • Supplier Company: The name of the company supplying the goods.
  • Vehicle: The means of transport used for supply to the facility.
  • Suitable: The suitability status of the vehicle.
  • Cooling (°C): The temperature inside the vehicle.
  • Packaging: The packaging condition of the product received.
  • Label: Information such as product content, expiration date, production date, etc.
  • Batch Number: The batch number of the product.
  • Prod. Date: The production date of the product.
  • Exp. Date: The expiration date of the product.
  • Product Temperature (°C): The temperature of the product at goods acceptance.
  • Product Visual Inspection: Inspection of the product by sensory organs.
  • Conditional Acceptance: Acceptance of the product under certain conditions.
  • Rejection: The product is unsuitable and returned to the supplier.
  • Explanation/Corrective Action: Explanation of nonconformities during goods acceptance and/or actions taken to correct them.
  • Signature: The person(s) performing the measurement and/or controls.

APPLICATION

  1. The month/year of control is written in the month/year section of the record form.
  2. Operations are recorded daily on the form.
  3. The time of goods acceptance at the facility is recorded.
  4. The name (type, kind) of the product accepted is written in the product name section.
  5. Companies supplying the products needed by the facility are noted in the supplier company section. They are recorded for contact in case of any positive/negative situation.
  6. The suitability of the vehicles delivering the products and compliance with storage and transport conditions are noted in the vehicle sections.
  7. The condition of the product packaging is noted in the packaging section.
  8. Whether the product has a label and its suitability is noted in the label section.
  9. The batch number of the product is written in this section.
  10. The production and expiration dates of the product are written in this section.
  11. The product must be stored at appropriate temperature conditions according to its status upon arrival, and this information is recorded here.
  12. If the product is urgently needed but conditions are not suitable, a controlled and sufficient quantity may be accepted. Such products are noted in the conditional acceptance section.
  13. Unsuitable products are not accepted and returned; this is recorded in the rejection section.
  14. Explanations of nonconformities and/or corrective actions taken during goods acceptance are recorded in the Explanation/Corrective Action section.
  15. After measurements and/or controls, the person responsible for follow-up signs in the signature cell corresponding to the date of the operation.

REQUIRED EQUIPMENT FOR MEASUREMENT

  • Hairnet
  • Gloves
  • Digital Thermometer
  • Scale

POINTS TO PAY ATTENTION TO

  • Precise measurements should be made with a thermometer.
  • Label information should be checked carefully; Ministry of Agriculture and Forestry production or import permit numbers and dates must be verified.
  • Products with torn, punctured, or damaged packaging must not be accepted into the facility under any circumstances.

RESPONSIBLE

Purchasing or warehouse manager

SAMPLE RECORD

Month / Year Suitable Cooling (°C) Time Product and Brand Supplier Company Packaging Label Batch Number Prod. Date Exp. Date Product Temperature (°C) Visual Inspection Conditional Acceptance Rejection Explanation / Corrective Action Signature
01 August / 2018 √ — 10:00 Ham / Brand X XXXXXXXXX √ √ XXXXXX 07/10/2007 10/10/2007 +5 √ ISIS
01 August / 2018 √ — 11:00 Frozen Fish / Brand Y XXXXXX √ √ XXXXXXXX 08/01/2007 12 months -18 √ ISIS
01 August / 2018 √ — 14:00 Rice / Brand Z XXXXXXXXXXXXX √ — — — — — — √ Rejected due to infestation. ISIS
02 August / 2018 √ — 09:00 Pasta / Brand AA XXX √ — √ 07/05/2007 07/05/2008 — √ ISIS
02 August / 2018 √ —14 11:30 Bonfire / Brand B XXXXXXXX √ —15 1 box 24 boxes — — —15 √ 1 box 23 boxes Temperature is -15 degrees. Since it will be used immediately, only 1 box was accepted and the others were returned. ISIS